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Privacy Policy
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PRIVACY NOTICE
BaxterStorey Limited is committed to protecting and respecting your privacy. We take your privacy very seriously and we ask that you read this Privacy Notice carefully as it contains important information on:
1. the personal data we collect about you;
2. how we look after your personal data when you visit our website (regardless of where you visit from);
3. with whom your personal data might be shared; and
4. your privacy rights and how the law protects you.
WHO ARE WE
BaxterStorey Limited is the controller and responsible for your personal data (collectively referred to as "BaxterStorey Limited", "we", "us" or "our" in this Privacy Notice).
PERSONAL DATA WHICH WE COLLECT
Personal data provided by you
We may collect personal data about you when you:
1. register with the Loyalty Scheme;
2. purchase or make payments for any of our products or services;
3. contact us in relation to the Loyalty Scheme;
4. post material to our website and/or app;
5. complete customer feedback or surveys; and
6. participate in competitions relating to the Loyalty Scheme.
The personal data collected in the above manner may include your:
1. full name;
2. email address;
3. telephone number;
4. payment details; and
5. date or birth.
Special categories of personal data
We do not proactively collect personal data considered as special category personal data (such as health information) via our Loyalty Scheme.
Personal data about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
1. give consent on his/her behalf to the processing of his/her personal data;
2. receive on his/her behalf any data protection notices; and
3. give consent to the transfer of his/her personal data outside the European Economic Area.
Monitoring and recording communications
We may monitor and record communications with you (such as emails) for the purpose of quality assurance, training, fraud prevention and compliance activities.
HOW WE USE YOUR PERSONAL DATA
Overview
We collect information about you so that we can:
1. identify you and manage your account with the Loyalty Scheme;
2. process any orders for goods and/or services which you make with us;
3. assist you with your queries in relation to our business and/or the Loyalty Scheme;
4. conduct research, statistical analysis and behavioural analysis;
5. carry out customer profiling and analyse your purchasing preferences (although this is only ever done in an anonymised manner and will not identify you specifically);
6. detect and prevent fraud;
7. customise our website and/or app and its content to your particular preferences;
8. notify you of any changes to our website and/or app or to the Loyalty Scheme which may affect you;
9. carry out security vetting; and
10. improve the Loyalty Scheme.
Marketing
We may wish to send you information by email, telephone, text message (SMS) and push notification about our products and services, competitions or prize draws and special offers which may be of interest to you.
We will only send you marketing messages when you tick the relevant consent box when you register for the Loyalty Scheme and/or otherwise provide us with your personal data. If you have consented to such receive marketing from us, you can opt out at any time by using the unsubscribe link on each of our emails or by contacting us directly at thefoodclub@baxterstorey.com
WHEN WE MIGHT SHARE YOUR PERSONAL DATA WITH THIRD PARTIES
We do not, and will not, sell any of your personal data to any third party – including your name, email address or payment card information. We want to earn and maintain your trust, and we believe this is essential in order do that.
As an essential part of being able to provide our services to you, we may share your data with the following categories of third parties:
1. service providers that help us to get any purchases which you make through our Loyalty Scheme to you, such as delivery companies, gift voucher printers, payment service providers;
2. service providers that help us to run and manage our Loyalty Scheme such as [MCR Systems Ltd] who provides us with the website and/or app functionalities and back office functionalities to run this Loyalty Scheme and [TNS/Mastercard] who provides the functionality to take payments via the Loyalty Scheme;
3. service providers that give us the ability to send email, text message (SMS) and mobile app push notifications to you;
4. professional advisers including lawyers, bankers, auditors and insurers who provide advice to us when we require it;
5. law enforcement agencies in connection with any investigation to help prevent unlawful activity; and
6. third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. If you would like any more information about the third parties which we work with to provide our services to you, please contact us on the contact details provided later in this Privacy Notice.
HOW WE ASK FOR CONSENT
In those cases where we need your consent to hold and process your personal data, we will ask you to check a box on any form requiring consent except when registering for the Loyalty Scheme via our website and/or mobile app, when we will ask you to click to confirm your consent when you register. By checking these boxes you are confirming that you have been informed as to why we are collecting the information, how this information will be used, for how long the information will be kept, who else will have access to this information and what your rights are as a data subject (all of which is set out in this Privacy Notice).
HOW WE KEEP YOUR PERSONAL DATA SECURE
To protect your information we have policies and procedures in place to make sure that only authorised personnel can access the information, that information is handled and stored in a secure and sensible manner, and all systems that can access the information have the necessary security measures in place.
All employees, contractors and sub-contractors receive the necessary training and resources to ensure they understand their responsibilities in relation to all of our policies and procedures.
In addition to these operational measures we also use a range of technologies and security systems to reinforce the policies and procedures, including ensuring that:
1. access to personal data is strictly restricted to those employees who need access this information as part of their role;
2. we store your personal data on secure servers;
3. information used for reporting and/or customer profiling purposes is anonymised (so that it does not identify you); and
4. payment details are encrypted
HOW LONG DO WE KEEP YOUR PERSONAL DATA
We shall only retain your information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. If you would like more information about how long we retain specific types of your information, please contact us on the contact details provided later in this Privacy Notice.
TRANSFERS OF YOUR PERSONAL DATA OUT OF THE EEA
All information you provide via our website is stored on our secure servers within the European Economic Area (“EEA”). If any data that we collect from you is transferred to, or stored at, a destination outside the EEA at any time, we will update this Privacy Notice accordingly.
When you link to one of our social media sites via our website, any personal data which you provide them may be transferred or stored outside the EEA. Please check their websites’ privacy notice carefully.
YOUR RIGHTS
The right to access information we hold about you
At any point you can contact us to request the information we hold about you as well as why we have that information, who has access to the information and where we got the information. Once we have received your request we will respond within 30 days.
The right to correct and update the information we hold about you
If the information we hold about you is out of date, incomplete or incorrect, you can inform us and we will ensure that it is updated.
The right to have your information erased
If you feel that we should no longer be using your information or that we are illegally using your information, you can request that we erase the information we hold. When we receive your request, we will confirm whether the information has been deleted or tell you the reason why it cannot be deleted.
The right to object to processing of your information
You have the right to request that we stop processing your information. Upon receiving the request, we will contact you to tell you if we are able to comply or if we have legitimate grounds to continue. If data is no longer processed, we may continue to hold your information to comply with your other rights.
The right to ask us to stop contacting you with direct marketing
You have the right to request that we stop contacting you with direct marketing.
The right to data portability
You have the right to request that we transfer your information to another controller. Once we have received your request, we will comply where it is feasible to do so.
For your security we may need to verify your identity before we process your instructions above.
COOKIES AND TRACKING
Use of cookies
A cookie is a small text file which is placed onto your device when you access our website. We may use cookies on this website to:
1. recognise you whenever you visit our Loyalty Scheme website and/or app (this speeds up your access to the website and/or app as you do not have to log in each time);
2. obtain information about your preferences, online movements and use of the internet;
3. carry out research and statistical analysis to help improve our content, products and services and to help us better understand our customer requirements and interests;
4. make your online experience more efficient and enjoyable.
In most cases we will need your consent in order to use cookies on this website. The exception is where the cookie is essential in order for us to provide you with a product or service you have requested.
Consent to cookies
If you visit our website when your browser is set to accept cookies, we will interpret this as an indication that you consent to our use of cookies and other similar technologies as described in this Privacy Notice. If you change your mind in the future about letting us use cookies, you can modify the settings of your browser to reject cookies or disable cookies completely.
Turning off cookies
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of this website. For further information about cookies and how to disable them please go to the Information Commissioner’s webpage on cookies: https://ico.org.uk/for-the-public/online/cookies/.
TAKE CARE WHEN LINKING TO OUR SOCIAL MEDIA SITES
Our website may provide links to our social media sites. Once on any of these social media sites, please take care if you choose to post any information as this will be on a public domain and may be widely accessible. If you would like more information about how any information posted on these sites will be used, please read the sites’ privacy notice carefully.
CONTACTING US
If you have any queries about this Privacy Notice, need further information about how we use your personal data or wish to lodge a complaint, please contact us by any of the following means:
• email us at: thefoodclub@baxterstorey.com
You also have the right to lodge a complaint with the Information Commissioner’s Office directly. Further information, including contact details, is available at https://ico.org.uk.
CHANGES TO THIS PRIVACY NOTICE
We may change this Privacy Notice from time to time. You should check this Privacy Notice occasionally to ensure that you are aware of the most recent version that will apply each time you access the website.
Where we have made any changes to this Privacy Notice which affects the manner in which we use your personal data, we will contact you by email to inform you of this change.
This Privacy Notice was last updated July 2018
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